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Administrative Assistant, Regulatory Policy

Summary

The Administrative Assistant supports ICBA’s advocacy efforts by providing administrative and clerical support to the Group Executive Vice President of Regulatory Policy, her direct reports, and other members of the Government Relations department.

Primary Responsibilities

  • Provide administrative support to assigned staff, including drafting routine correspondence, responding to various internal and external assistance requests, maintaining electronic filing systems, and scheduling in-person/video/audio meetings.
  • Provide support for committees, subcommittees, work groups, and task forces, including scheduling and coordinating meetings, compiling and distributing meeting materials, and responding to inquiries.
  • Coordinate administrative logistics of comment letter process, including compiling banker input, agency filings and internal recordkeeping.
  • Create, edit, proofread and format documents, ensuring accuracy.
  • Handle meeting, catering, conference call, webinar, and travel logistics.
  • Fax, email, copy, scan and files correspondence.
  • Manage calendars, including responding to meeting and conference call requests and scheduling events.
  • Prepare expense reports.
  • Provide back-up assistance to the Executive Administrator and Legislative Administrative Assistant as needed.
  • Provide back-up assistance to the front desk as needed.
  • Assist with special projects as requested.

Qualifications

  • Associate’s degree in business or related field, or two years of related work experience (in addition to the required relevant experience noted below)
  • 5+ years of relevant professional experience   
  • Ability to effectively manage multiple projects and shifting priorities
  • Proactive approach to work, including the ability to take ownership of tasks and meet deadlines without excessive supervision; able to anticipate the needs of the job and take necessary steps without being asked
  • Ability to work within a team environment and effectively interact with individuals at various levels in a professional manner.
  • Strong verbal and written communication and editing skills
  • Proficiency with Microsoft Word, PowerPoint,  Excel, SharePoint and OneDrive
  • Strong organizational skills, including the ability to provide routine project and task updates
  • Ability to operate standard office machines and implement efficient office procedures
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